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Lawyers for XR Privacy Notice

October 2019

XR Lawyers

References to “XR Lawyers”, “we”, “us” and “our” are references to XR Lawyers as an unincorporated association.

About this privacy notice

We are a data controller in respect of your personal data for the purposes of data protection law, such as the European Union’s General Data Protection Regulation. We are responsible for ensuring that we use your personal data in compliance with data protection law.

This privacy notice applies to you if (i) your personal data has been provided to us by another person or (ii) you enter into communications with us by email or other means.

This privacy notice sets out the basis on which personal data about you that you provide to us, that we create about you or that we obtain about you from other sources, will be processed by us. Please take the time to read and understand this privacy notice.

Personal data that we might use

We might process the following personal data about you:

(a) Information provided to XR Lawyers by you or a contact of yours: This might include your name, contact details, gender, occupation and job title. Such information might be provided via our website, social media, face-to-face, by telephone, by email or otherwise.

(b) Information that XR Lawyers collects or generates: This might include information relating to your emails (and related data).

Uses of your personal data

We collect your personal information for purposes for which XR Lawyers has a lawful basis under the privacy laws, including:

(a) Updates, news and invitations in relation to XR Lawyers’ activities, protests and campaigns

(b) Communicating relevant opportunities to assist with questions posed to XR Lawyers

We are entitled to process your personal data in these ways for the following reasons:

(a) You may sign up to an email mailing list or other communications group and some processing will be necessary to enter your contact details

(b) Processing may be necessary to discharge a relevant legal or regulatory obligation.

(c) In respect of any processing of sensitive personal data falling within special categories, such as any personal data relating to the political opinions of a politically exposed person, the processing will be necessary for reasons of substantial public interest.

Disclosure of your personal data to third parties

We will not disclose your personal data to third parties without prior specific consent. We may from time to time, in accordance with the purposes described above, disclose your personal data to other parties including our affiliates. We will not transfer your personal data outside the European Economic Area.

Necessity of personal data for us to provide communications to you

The provision of certain personal data is necessary for us to provide communications to you.

Retention of personal data

How long we hold your personal data for will vary. The retention period will be determined by various criteria, including the purposes for which we are using it (as it will need to be kept for as long as is necessary for any of those purposes) and legal obligations (as laws or regulations may set a minimum period for which we have to keep your personal data).

Your rights

You have a number of legal rights in relation to the personal data that we hold about you. These rights include the following:

(a) The right to obtain information regarding the processing of your personal data and to access to the personal data that we hold about you.

(b) In some circumstances, the right to receive some personal data in a structured, commonly used and machine-readable format and the right to request that we transmit that data to a third party where this is technically feasible. Please note that this right only applies to personal data which you have provided to us.

(c) The right to request that we rectify your personal data if it is inaccurate or incomplete.

(d) The right to request that we erase your personal data in certain circumstances. Please note that there may be circumstances where you ask us to erase your personal data but we are legally entitled to retain it.

(e) The right to object to, and the right to request that we restrict, our processing of your personal data in certain circumstances. Again, there may be circumstances where you object to, or ask us to restrict, its processing of your personal data but we are legally entitled to continue processing your personal data or to refuse that request.

(f) The right to lodge a complaint with the data protection regulator (details of which are provided below) if you think that any of your rights have been infringed by us.

You can exercise your rights by contacting us using the details set out under “Contacting us” below. You can find out more information about your rights by contacting an EU data regulator such as the UK’s Information Commissioner’s Office, or by searching its website at ico.org.uk.

Contacting us

If you would like further information on the collection, use, disclosure, transfer or processing of your personal data or the exercise of any of the rights listed above, please address questions and requests to LawyersforXR@gmail.com

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